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Lowongan kerja Unesco Indonesia, closing date May 2009


Description of Responsibilities :

Under the general supervision of the Director UNESCO Jakarta and the director supervision of the Administrative Officer and in close cooperation with the Programme Specialists of the UNESCO Jakarta Office, the incumbent shall assist in maintaining the Jakarta Offic’s financial and HR system, and shall perform the following functions:

  1. Act as alternative certifying officer for the Office, Verity/process all payments requests emanating from different units in the Office and from Dili Antenna and ensure that all transactions to be posted in FABS (or FOX) have been reviewed and certified by the certifying officer.
    • Ensure the back up of the finance assistant.
  2. Ensure the up-to-date maintenance of the Office computerized inventory for non-expandable equipment and prepare the end-of-the-year statement to be sent to HQs in cooperation with the IT assistant.
    • Maintain proper records for the replenishment of supplies.
    • Design and keep up-to-date a database on local suppliers and hotels.
  3. In charge of the UNESCO office premises. Liaise with the owner of the UNESCO house, for renewal of lease agreement, as well as for repairs to be undertaken, take necessary measures to maintain the Office in good working conditions.
    • Ensure that all contracts under ADM responsibility (lease agreement, photocopier, maintenance of AC, generator, swimming pool, cleaning service, guards) are renewed on a timely manner.
    • Ensure that services given by the contracted companies are complying with their respective contracts.
    • Negotiate and maintain the insurance policies on UNESCO’s property.
  4. Act as focal point for Security.
    • Follow OMT Meeting during absences of the AO. Liaise with BFC in order to get necessary funds to cover expenses relative to security, raise the corresponding FRN and monitor their payments, as well as their liquidations.
    • Advise UNESCO staff on security conditions in Indonesia, such as security briefing upon arrival, UNDSS assessment of private houses/flats by UNDSS, needs of guards.
    • Make sure that the Office generators in good working conditions at any time.
  5. In close cooperation with Ministry of Foreign Affairs and the appropriate Ministries arrange for International Staff and their dependants, diplomatic and ID cards, residential and multiple exit re-entry visa. Ensure the timely extension of UNLP. Liaise with the appropriate national authorities for tax exemption relative to International staff. Provide proactively staff with clear information, and assist them regarding TAX exemption and refunds. Support international staff giving them clear advice on different matters such as clearances, imports, car purchasing.
    • Back up the administrative assistant in charge of HRM during her absence.
  6. Any additional activities that may be required to ensure the success of the work team to which assigned.
    • Undertake any other task as requested by the supervisor.

Competencies:

  1. Knowledge of the UN systems, financial and administrative rules and practices
  2. Good judgement, initiative, high sense of responsibility, organization, analytical skills associated with prioritizing demands and daily management of activities
  3. Good interpersonal skills, ability to work well with people from different cultural background and effectively with individuals at various levels of government and authority.
  4. Strong communication skills (spoken and written)
  5. Good team spirit/team worker/builder
  6. Ability to work with minimum supervision, with efficiency, competence, integrity, as well as to work under pressure in order to meet the deadlines, specially regarding the salaries payments

Qualifications:

Educations: University Degree in Accounting, Finance or Business Administration, or an equivalent Secondary School diploma in the same fields combined with more than 5 (five) years experience in Accounting and Finance.

Work Experience: A minimum of 6 years relevant work experience in finance and , accounting, preferably in UNESCO or in an international organization.
Computer literate (i.e. Microsoft Office – Word, Excel, Power Point, Outlook, Access). Proficient in using computerized accounting softwares (e.g. SAP/Citrix Based). Auditing background in large multinational organization is preferred.

Languages: Must have fluency in spoken and written English and ability to draft documents and express views in a clear and concise manner. Working knowledge of French an asset.

Contact Details:
Most recent Curriculum Vitae accompanied by an application letter should be sent to:

The Administration Officer
UNESCO House
Jl. Galuh (II) No. 5
Jakarta 12110
Indonesia
Fax: (62-21) 7279 6489
Email: jakarta@unesco.org

We shall only respond to short-listed candidate and with whom the organization has an interest.

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3 Responses

  1. Dear Sirs,

    I’m interested to join with your comp. or organization. I have any experiance as Foreman of Production, Quality analyst, Data maintenance Coord, Sup’v Process Comp. M/F at steel company. If any vacancies at yours I will apply it with honours.
    Thank you for your attention.

    My regards,

    Budiono Suhud

  2. selenato says:

    Interesting Read! Very detailed blog.
    Thanks for sharing

  3. caesoria says:

    ACHIEVEMENT
    • Representative of ITB in ITB – Kyushu Team on November 21st – 24th 2007, PT Freeport Indonesia, Papua
    • Representative of ITB in Study Visit Group 2008, University Karlsruhe, Germany
    • Scholarships from Department of National Education and DAAD Germany in 2008
    • Publishing Monthly Article for Students Society of Environmental Engineering ITB in 2005 – 2006
    • Representative of ITB in Regional Talkshow titled “Domestic Waste Water Treatment System”
    • Second Winner in West Java English Competition in 2000
    • Representative of Yahya Junior High School in Poetry Competition in 2001
    • Joining and Graduate from Advance Ability & Conversation in English, American English Institute in 2007
    • Member of Art and Traditional Music Group in 2001, perform in many art and musical exhibition

    WORKING AND ORGANIZATIONAL EXPERIENCE
    • Environmental Department, PT Freeport Indonesia
    July – August 2007: Internship Program, final report in “Environmental Management System – ISO 14001 at PTFI. Supervisor: Dedi Mahdar B.Sc, M.App.Sc, Ph.d
    • Human Resource Department, PLN Indonesia
    June – July 2005 : Assisting Human Resource Department in Employee Recruitment
    • ITB – Kyushu Team, PT Freeport Indonesia
    November 2007 : Job – site Training & Overview in Papua. Supervisor: Adrid Indaryanto
    • Students Society of Environmental Engineering ITB
    2005 – 2006 : Member of Public Relation Division
    • Member of Students Union Organization SMA St. Angela Bandung
    • Member of Students Union Organization SMP Yahya Bandung

    • WORKSHOP, TRAINING, AND SEMINARS
    • Environmental Technology and Management Conference 2006
    International Conference by Environmental Engineering Department ITB on September 7-8th 2006
    • Environmental Management by Environmental Engineering Department ITB in 2005
    • Insight Self Awareness by Faculty of Civil and Environmental Engineering in 2009
    • Broadcasting and Jurnalistic by Metro TV in 2009
    • Entrepreunership and Decision Making by Bandung Institute of Technology in 2009

    • REFERENCES

    • Dedi Mahdar B.Sc, M.App.Sc, Ph.d (Dedi_Mahdar@fmi.com)
    Superintendent Environmental Department PT Freeport Indonesia
    Plaza 89, 7th Floor
    Jl.H.R. Rasuna Said Kav. X – 7 No.6 Jakarta 12940, Indonesia

    • Dr. Ir. Edwan Kardena (Kardena@pusat.itb.ac.id)
    Environmental Engineering Lecturer
    Human Resources Departement, Bandung Institute of Technology
    Jl. Ganesha 10, Bandung 40132

    PERSONAL DETAIL
    • Name : Caesoria K.P. Sinaga
    • Place, Date of Birth : Jakarta, january 30th 1987
    • Sex : Female
    • Marital status : Single
    • Address : Kopo permai II A1/13, Bandung West Java 40239
    • Telephone : +62 22 92155664 / +62 818 0909 6565
    • Email : oya_sinaga@yahoo.com
    • Previous studies :
    SMA St. Angela Bandung, High School, 2001 – 2004;
    SMP Yahya Bandung, Junior High School, 1998 – 2001;

    SD Baptis Bandung, Elementary School, 1995 – 1998;
    SD Immanuel Makassar, Elementary School, 1992 – 1995;
    • University studies : Institut Teknologi Bandung, 2004 – 2009;
    Subject, Subject Group : Environmental Engineering, Environmental Health and safety Management
    • Foreign language skills : Advance English, TOEFL:587
    • Additional competencies : Microsoft Office, AUTO Cad, MATLAB, EPAnet.

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